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Bid Number: 12122022B
Bid Title: RFP FOR HMGP TITLE DEED
Category: PROPERTY & CASUALTY INSURANCE BIDS
Status: Closed

Description:

RFP Title & Deed Services 

Part 1) General Information 

The City of Fairbury is requesting proposals for certified or State licensed title company to complete services related to the acquisition of properties in the City of Fairbury, Nebraska. The project is financed in part by the Hazard Mitigation Grant Program (HMGP) through the Nebraska Emergency Management Agency. Project is administered locally by Laura Bedlan, Development Services Director. 

Sealed proposals are to be submitted to: City of Fairbury, 612 D St. P.O. Box 554 Fairbury, NE 68352 by 2:00 pm on December 12th, 2022 

Part 2) Technical Requirements 

Proposals shall include, at a minimum, the following information: 

- Firm name, address and contact information 

- State of Nebraska Board Certification or License 

- Specialized experience and technical competence of the firm, including qualifications of staff to be assigned to the project 

- Proposed project timeframe 

- The firm’s proximity and familiarity with the City of Fairbury and real estate market 

- Past record of performance of the firm with respect to factors such as accessibility to clients, quality of work, and ability to meet schedules 

- Previous experience with HMGP projects or other state/federally funded projects 

Part 3) Criteria for Selection 

The City of Fairbury will review all proposals received by the stated deadline based on the following criteria: 

- Specialized experience and technical competence of the firm, including qualifications of staff to be assigned to the project 

- Ability to complete project in a reasonable timeframe 

- The firm’s proximity and familiarity with the City of Fairbury and the real estate market 

- Past record of performance of the firm with respect to factors such as accessibility to clients, quality of work, and ability to meet schedules 

- Previous experience with HMGP projects or other state/federally funded projects 

- Other considerations, as warranted 

The City of Fairbury will not be responsible for costs incurred by any firm in the preparation of their proposals. The City of Fairbury reserves the right to reject all proposals. The City of Fairbury is an Equal Opportunity Employer and invites submission of bids from minority and woman- owned firms. All firms will be notified in writing of the City of Fairbury’s decision promptly upon selection of a firm. 

Part 4) Scope of Work 

The project consists of title searches, title insurance, property title transfers, restricted deed filing, and property closing procedures of 21 properties. The HMGP property acquisition process is strictly voluntary, and any property owner may withdraw their application at any time. As a result, the actual number of parcels could change during the project; however, the City of Fairbury will pay for all title services conducted but will not order these services for those property owners who withdraw. Therefore, title services prices must be on a unit basis. 

Part 5) Title Services Criteria 

The following criteria must be used and considered in all title services: 

1. Title searches, title insurance, property title transfers, restricted deed filing, and property closing assistance will be provided to the City of Fairbury. The title documents are to be provided to the City of Fairbury in sets of three (3) originals and one digital copy for each property. Title documents will be used by the City of Fairbury to complete the transactions with each property owner. Any requests for copies of these documents must be made directly to the City of Fairbury. 

2. A Nebraska State board certified or licensed title company must complete all title services 

3. All title services must be completed on approved documents/forms. 

4. Title searches & documentation for all properties must be made by parcel of land, even if there are multiple lots on a parcel and identified by parcel identification. 

5. The costs for the title services must be delineated by individual parcel for appropriate accounting and tracking purposes. All services must be completed in a timely manner and invoices submitted accordingly for appropriate reimbursement through the state and federal grant process. 

Publication Date/Time:
11/7/2022 8:00 AM
Closing Date/Time:
12/12/2022 2:00 PM
Submittal Information:
CITY OF FAIRBURY, DEVELOPMENT SERVICES DIRECTOR (LAURA BEDLAN)
Business Hours:
7:00 AM - 4:00 PM CST
Miscellaneous:
Questions regarding this RFP shall be made to Laura Bedlan lbedlan@fairburyne.org or 402-729- 5261 ext. 2
Related Documents:

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